Every dog that comes through your door has a history - coat quirks, handling sensitivities, a vet they're registered with, a vaccination that expires in March. That information is only useful if you can get to it before the appointment starts.
GroomSlot builds a complete profile for every pet in your care. Notes, photos, vet details, and vaccination records all stored in one place - accessible on any device before you've even brought the dog to the table.
Notes That Actually Get Used
Grooming notes in GroomSlot aren't buried in a filing system - they're surfaced at the point of booking. The moment you open an appointment, you can see everything relevant to that dog: coat condition from last time, any products to avoid, how they handled the dryer.
Private notes stay visible only to you and your staff. You decide what gets shared with the client through their portal.
A Photo History That Builds Over Time
Before and after photos are stored against each booking, building a visual history of every groom. Pull up any pet and you can see exactly how their coat has changed over time - useful for managing client expectations and spotting gradual changes in condition.
The same photo library doubles as content for Instagram or your Google Business Profile. Next time you need a before and after to post, it is already there and tagged to the right dog.
Vaccination Records and Vet Details
Store vaccination expiry dates against each pet and get a clear view of who is up to date. Clients can upload certificates directly through the booking portal, so the paperwork arrives before the dog does.
A complete picture of every pet
Grooming Notes & Temperament
Record coat type, skin sensitivities, handling preferences, and anything else worth knowing. Available the moment you open the booking.
Before & After Photos
Capture photos against each booking and build a searchable photo history per pet - useful for tracking coat condition, managing expectations, and creating social media content.
Vet Details & Vaccination Records
Store vet contact details, vaccination dates, and uploaded certificates against each pet profile. Clients can upload documents directly through the booking portal.
Frequently Asked Questions
Can clients update their own pet's profile?
Yes. Clients can manage their pet profiles through the booking portal - updating contact details, adding notes, and uploading documents like vaccination certificates.
Can clients see my private groomer notes?
No. Private notes are only visible to you and your staff. You control what information is shared through the client-facing portal.
Where are photos stored?
Photos are stored securely in the cloud and accessible from any device. They are organised by pet and booking, so you can find any photo instantly.
What documents can I store against a pet?
Vet records, vaccination certificates, weight charts, signed grooming agreements - anything relevant to the pet can be uploaded and stored against their profile.
Is my data safe if I lose my phone?
Everything is stored in the cloud, not on your device. Log in from any phone, tablet, or computer and all profiles, notes, and photos are there.